Annual Conference 2021 COVID-19 prevention concept

Due to the COVID-19 pandemic, the Annual Conference (AC) 2021 of IAESTE A.s.b.l. will apply several countermeasures to avoid spreading the disease. All of these countermeasures rely on your cooperation, so we are happy about your support, so we all have a great and safe conference.

In the following we will describe the countermeasures for the different sessions of the Annual Conference. Generally speaking, the following countermeasures are applied at all times of the AC 2021:
- You need to wear a mask every time when you cannot guarantee one meter distance to the next person. This applies to all public spaces in the hotel.
- Social distancing applies whenever possible (at least 1 meter distance).
- Wash your hands regularly.
- Avoid touching your face.
- If you show any symptoms of a SARS-COV-2 infection during or after the conference, or if you tested positive for the virus after the conference, please notify us immediately and self-isolate.
- Disinfect your hands when entering a session room. All entrances and exits will be one way to avoid unnecessary crowding

These countermeasures are synced with the current regulations set by the government of Austria and extended by IAESTE Austria. If there are changes before, or during the conference, we will adapt the rules according to the regulations.

 Exchange Session

Tables are arranged with maximum possible distance between the tables. We will provide disinfectant for each table. We do not allow any paper in the exchange session. Paperless exchange only! Share and discuss the exchange by using the Exchange Platform. When walking around to the next table for doing exchange, wearing a mask will be obligatory.

 Conference Session

The delegates seats will be at least one meter apart, also depending on how many delegates make it to the conference physically. We may limit the amount of people allowed to the conference session room. Disinfectants will be provided. Wearing a mask while in the room is obligatory. Delegates are allowed to take off the mask while seated. Tellers and the technical support team of the conference are the only people touching the microphones. Microphones and speaking desks will be disinfected regularly.

 Global Forum presentations

The audience will sit as far from each other as possible. Wearing a mask while in the room is obligatory. Participants are allowed to take off the mask while seated. This will depend on the number of participants. Microphones and speaking desks will be disinfected regularly.

 ITS room and EP training

The provided laptops will be disinfected regularly. However, we would like to ask you to bring your own laptop or tablet computer. Seats will be at least one meter apart from each other. Wearing a mask while in the room is obligatory. Participants are allowed to take off the mask while seated.

 Transport

During transports by bus, wearing a mask is obligatory.

 Welcome Dinner

The tables will be placed as far apart as possible. Wearing a mask while going around in the room is obligatory. Participants are allowed to take off the mask while seated.

 International Evening

With huge regret, we need to inform you that there will not be a classical international evening. Research shows that the highest infection risk is, when people queue up for finger food or drinks. Therefore, we changed the location of the international evening to the hotel. There will be no drinks or food allowed from any country! The evening will be hosted similar to the 70th Anniversary international evening in Berlin in 2018, where performances were part of the international evening. Afterwards, you will enjoy a free evening.

 General Meals

During breakfast, lunch, dinner and coffee breaks safety guidelines of the Hotel will apply. We will inform you as soon as we have more information.

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